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Business Expense Tracker Template

Use this free template with Google Sheets and Microsoft Excel

4.25 (1 reviews)
Last updated Updated June 20, 2026
Created by Natalia Prokhorenko
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Template Specification

Format Google Sheets, Microsoft Excel
Created May 9, 2025
Last Updated June 20, 2026
Community Added to collections by 16 Users
Usage Stats 16 downloads this month

About this template

Looking for a modern, cost-effective, yet easy-to-use expense tracker for your company, store, or café? Try this Business Expense Sheet Template. We offer a simple solution for recording and tracking all your business expenses.

Check Out All the Benefits of Our Expense Sheet

This finance tracker in Google Sheets and Excel formats contains two sheets. The first one is your expense tracker and includes:

  • A header section featuring fields for start and end dates, category, payment method, total net, and overall expenses. Using the built-in drop-down menus in the category and payment method sections, you will automatically get expense amounts for each of them.
  • A table section containing columns for date, category, description, amount, tax, net expense, payment method, vendor, contract ID, invoice number, responsible person, receipt attached, and notes.

Using this template is straightforward. Customize the table or leave all the columns as they are and fill them in. The completed data will automatically be pulled into the header.

Using the Setup sheet, you can configure custom categories for different drop-down lists, such as payment method, expense category, and authorized by. Get access to our business expense tracker template for free.

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Choose your platform and start editing right away
PLATFORM

Google Sheets

Opens in browser

Microsoft Excel

.xlsx
PAPER SIZE
A4 Landscape
US Letter Landscape
Google Sheets – A4 Landscape
No account required • Attribution required

WHAT’S INCLUDED

Customizable dropdown lists for categories
Automatic net expense calculation
Comprehensive vendor and invoice tracking
Receipt attachment option for records

Tracker Tips

1
Regularly update with accurate data for best results
2
Customize categories to fit your business needs
3
Use filters to view specific expense types
4
Review total expenses monthly for budget adjustments

FAQ

Is this template compatible with both Google Sheets and Excel? Yes, it works with both Google Sheets and Excel.
How easy is it to use this template? It's very user-friendly with simple dropdowns and automated calculations.
Can I customize the expense categories? Yes, categories are easily customizable in the setup sheet.
Is this expense tracker free to use? Yes, it is available for free download.
Does it automatically calculate tax and net expenses? Yes, the tax and net expenses are calculated automatically.
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How to Use and Edit This Template

Get Your Document
1

Get Your Document

Click the "Edit Template" button to create your own editable copy in Google Sheets or download for Microsoft Excel
Customize Everything
2

Customize Everything

Easily change colors, fonts, and layouts to match your unique style or brand identity
Add Your Content
3

Add Your Content

Fill in your data, upload images, and replace the placeholder text with your own information
Print, Export, or Share
4

Print, Export, or Share

Print, export as PDF, or share instantly

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