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Food Inventory Template with Food Tracker Spreadsheet

Use this free template with Google Sheets and Microsoft Excel

4.25 (1 reviews)
Last updated Updated June 20, 2026
Created by Natalia Prokhorenko
Type Spreadsheet
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Template Specification

Format Google Sheets, Microsoft Excel
Created September 5, 2025
Last Updated June 20, 2026
Community Added to collections by 5 Users
Usage Stats 23 downloads this month

Key Features of This Template

Style Simple

About this template

We’ve prepared a new Food Inventory Template with a Food Tracker Spreadsheet, which you can start using for free right now. It allows you to manage your food inventory in a café, restaurant, food prep center, or even at home. Inside, you’ll find a table with the necessary columns for tracking key metrics for all products.

Track What You Have in Your Kitchen Easily

This template is ideal for restaurants and cafés that need to organize purchases and monitor food preparation. This simple inventory template includes a food inventory, a tracker, and a shopping list.

Simply enter each item, its category, and storage location. Then you can track opening quantities, how much was added, and how much was used. Enter the minimum stock level for replenishment, and the built-in formula will calculate how much of each product remains.

Our printable food inventory template also allows you to:

  • Track expiry dates for each product and automatically receive information on the remaining days and status (Expired, Use Now, Soon, or Fresh).
  • Enter the cost of each product and automatically calculate the total value.
  • Receive information about products you need to purchase with an automatic shopping list generated from your entries.

With our template, you can receive essential information in a few clicks. All you need to do is enter product details, minimum quantities, and expiration dates. Browse our inventory spreadsheet category for more options.

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Free Template

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Choose your platform and start editing right away
PLATFORM

Google Sheets

Opens in browser

Microsoft Excel

.xlsx
PAPER SIZE
A4 Landscape
Google Sheets – A4 Landscape
No account required • Attribution required

WHAT’S INCLUDED

Automatic calculations and expiry alerts
Comprehensive item tracking dashboard
Easy-to-edit shopping list generator
Expiration date monitoring feature

Inventory Tips

1
Update expiry dates immediately when receiving new stock.
2
Regularly review the shopping list to prevent shortages.
3
Customize categories to match your specific inventory needs.
4
Use the notes section for important product details.

FAQ

Is this template compatible with both Google Sheets and Excel? Yes, it works with both Google Sheets and Excel.
How easy is it to use this template? The template is user-friendly with clear instructions.
Can I customize the categories in the template? Yes, you can easily customize categories to suit your needs.
Is this template free to download? Yes, the template is available for free download.
Does the template automatically update inventory counts? Yes, it automatically tracks and updates inventory counts.
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How to Use and Edit This Template

Get Your Document
1

Get Your Document

Click the "Edit Template" button to create your own editable copy in Google Sheets or download for Microsoft Excel
Customize Everything
2

Customize Everything

Easily change colors, fonts, and layouts to match your unique style or brand identity
Add Your Content
3

Add Your Content

Fill in your data, upload images, and replace the placeholder text with your own information
Print, Export, or Share
4

Print, Export, or Share

Print, export as PDF, or share instantly

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