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Equipment Inventory Template

Use this free template with Google Sheets and Microsoft Excel

4.25 (1 reviews)

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Last updated Updated June 20, 2026

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Created by Natalia Prokhorenko

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Preview of Equipment Inventory Template for Google Sheets and Microsoft Excel

Template Specification

Format Google Sheets, Microsoft Excel

Created November 2, 2025

Last Updated June 20, 2026

Community Added to collections by 2 Users

Usage Stats 45 downloads this month

About this template

The Equipment Inventory Template helps you keep track of equipment in your office, production facilities, classrooms, and even at home. You can store detailed information about each piece of equipment in a single spreadsheet with several built-in features that simplify the tracking process. Suitable for any type of equipment or tools, the template includes all the necessary columns.

Use Our Comprehensive Equipment Inventory for Free

Our inventory template includes key fields for entering the equipment name, description, category, location, seller information, and other details. You will also automatically receive status indicators showing whether items are in stock, low on stock, or out of stock.

To use the template, simply:

Configure the desired categories, storage locations, stores, and units on a separate sheet, or keep the sample options.
Fill each column of the inventory spreadsheet with detailed equipment information.
Review the template regularly and use the data when planning equipment purchases.

Use this professional inventory spreadsheet template to save time on creating a structure and layout from scratch. More options are available in a separate category on our website.

Free Template

Download Free Template

Choose your platform and start editing right away

PLATFORM

Google Sheets

Opens in browser

Microsoft Excel

.xlsx

PAPER SIZE

A4 Landscape

Google Sheets – A4 Landscape

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WHAT’S INCLUDED

Status indicators: in stock, low stock

Customizable dropdown menus for categories

Editable columns for detailed information

Auto-calculation of stock levels

Inventory Tips

Regularly update stock to maintain accuracy.

Customize dropdowns to match your inventory needs.

Utilize the notes section for item-specific details.

Review supplier info before restocking items.

FAQ

Is this template compatible with Google Sheets? Yes, it's designed for both Google Sheets and Excel.

Is the template easy to customize? Absolutely, you can adjust categories and fields effortlessly.

Is this inventory template free? Yes, the download and usage are completely free.

Can I track equipment usage dates? Yes, dedicated columns for purchase and expiry dates are included.

Do I need an account to download? No, you can download it without registration.

How to Use and Edit This Template

Get Your Document

Click the "Edit Template" button to create your own editable copy in Google Sheets or download for Microsoft Excel

Customize Everything

Easily change colors, fonts, and layouts to match your unique style or brand identity

Add Your Content

Fill in your data, upload images, and replace the placeholder text with your own information

Print, Export, or Share

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