Well, first of all, you cannot just simply share the Google Doc via email. At first, you need to set up permissions for how a person is allowed to work with the document, for example, editing, commenting, or just viewing it. And also, if you want the document to be accessible publicly or with only a certain group of people in the limited access mode. So, let’s get to it.
Watch the video from https://thegoodocs.com/ and find out how to share a Google Doc via email:
At first, we go to the sharing menu. We prefer doing that from the document itself, but you can also do that from Google Drive.
- From the document, we go to the top right corner and press the blue share button. Here’s the sharing menu
NB! If you don’t have such a button, you may have minimized the toolbar. And to unfold it, you need to find such an arrow icon here on the right and click it. And then go to the sharing menu.
NB! Either way, if the person doesn’t have a Google account, it won’t suggest adding him/her like this. And it actually won’t be different from a public sharing mode where the document is accessible to anyone with the link.
NB! And here, we want the document to stay in the restricted mode. This means that a person with non-Google email will have to create a record in Google’s system anyway. But yet Google doesn’t require the email to be Google’s Gmail. You can create a Google account without a Google email, but with any other one. Actually, thanks to Google for such a feature
Now we’re giving specific permission to a user.
- Drag the cursor to the button next to the typing field and press it. Now you can assign a specific role to every single user. The Editor mode, where the person will have complete access to edit the document. The Viewer mode, where a person can only view the document and download it, but not change anything in the document. And the Commenter mode that does not allow the person to edit the document but allows to write and post comments to certain parts of the document. Now we are leaving the Editor mode, for example. And such an adding method is applied to every next user
We hope this tutorial will help you learn how to share a Google Doc via email. Good luck!